Where are we in the implementation? We are currently in the Design & Architect phase of the implementation (Feb – June 2017). During this time period, the Ufirst Technology team is focused on hosting Workday Initial Design Sessions. The Workday Initial Design Sessions are a week-long opportunity for Ufirst team members, the system implementer (Sierra Cedar) and select University SMRs to discuss the tactical transition from current state processes to future state. The Technology team will document future state requirements as an output of these sessions to configure the Workday solution.
Since the fall of 2016, the Ufirst Technology Data team has aggregated University employee data from the three entities in preparation for the first prototype build (see the Solution page for implementation information). The data team held 15+ sessions with key University stakeholders to analyze the current state data files and propose future state data standards to harmonize data from the three entities. This process of “harmonize, load and validate” will repeat throughout the implementation as we further develop and configure the UVA Workday system.
How is Ufirst Technology engaging the community: We've engaged SMRs across the three entities, specifically from the IT, HR, and Finance functions, to participate in the Workday design and data sessions. Additional UVA stakeholders will have the opportunity to provide feedback on the configurations during the Ufirst Technology playback sessions throughout the implementation. (See The Solution for playback session dates)
What is upcoming for Ufirst Technology? In addition to Workday design sessions, the Ufirst Technology team will host and participate in multiple community events over the next few months. These events will provide University community members the opportunity to learn more about Workday functionality, view demonstrations of the UVA Workday prototype system, and gain an understanding of what to expect over the course of the implementation. (See the Events calendar under Resources for more information regarding the dates and times for these events)
The Ufirst team launched their official project newsletter “Future First” on Wednesday, January 25th. Future First will deliver monthly updates on what’s going on within the project, announce important future-state information, answer questions, and provide tools to help with transition. Newsletters will be available on the Ufirst website and by subscribing directly. Check out the first edition today!
Human Resources at the University of Virginia is transforming the way we serve our mission through the Ufirst project. The Academic Division and Health System are joining forces and aim to create a consistent and exceptional work experience for every UVA colleague, one that is commensurate with our reputation of excellence.
To recognize the accomplishments from the initial planning phase, the team recently held a Ufirst Appreciation Event recognizing phase I contributions. Kelley Stuck, Vice President & Chief Human Resources Officer spoke of a future vision for HR at UVA while Ufirst Executive Sponsors, Pat Hogan, Chief Operations Officer & Executive Vice President, Dr. Rick Shannon, Executive Vice President, Health System Affairs and Dr. Tom Katsouleas, Provost, thanked phase I team members for their contributions. Additionally, phase I team leads expressed their appreciation to the team members for their effort over the past year.
Dr. Sean Jackson, Ufirst Project Executive Director, closed the presentation with an overview of the Ufirst project implementation and spoke of the work ahead, “While initial design work has been completed, there is a tremendous amount of work that remains as we meet the many decisions that must be made to realize our vision of the future state.”
There are many exciting opportunities to get involved with the Ufirst project. If you have a passion for excellence, a drive to enhance the HR experience and want to be a part of co-creating a legacy at UVA, we invite you to apply to join the Ufirst team. We are currently seeking individuals to join our teams on a full-time basis (three or more days per week).
Kelley Stuck welcoming the Ufirst phase I project team.