The Ufirst Project

[Video] Workday Wednesday – Delegation and Learning

09/19/2018
Workday Wednesday

 

Check out the latest videos on Workday essentials!

Delegation

  • What is delegation?
  • Types of delegation
  • Delegable tasks
  • Who can be a delegate?
  • How to manage delegations in Workday

 

 

Learning

  • Features and terminology
  • Navigating the Learning application
  • Reports

 

 

Check back for more!

Each Wednesday this month, we'll share more videos covering other important Workday topics. Visit our "Getting Ready for Workday" page for more essential information, plus upcoming chances to win prizes in our virtual scavenger hunt!


Stay informed

Virtual Scavenger Hunt - Week Two Prize Winners

09/18/2018
Workday Scavenger Hunt Prize - Travel Blanket

Cozy Workday Travel Blankets!

Congratulations to our prize winners!

  • Elizabeth Blough – Dept. of Ophthalmology, UVA School of Medicine
  • Joni Capelle – University Advancement, Information Systems
  • Tabitha Lillard – Dept. of Psychology, College of Arts & Sciences

We had another week of enthusiastic participation in our Virtual Scavenger Hunt – with representation from across Grounds! Here are the correct answers to yesterday's questions:

  1. Once I've submitted my time, what do I need to do in order to notify my manager? Nothing, Workday will automatically send your manager an approval task in their inbox.
     
  2. Can I view my payslip using the Workday mobile app on my smartphone? Yes, most popular tasks can be managed on the mobile app.
     
  3. If I need to make corrections to a previous time period, will I need to submit a paper time sheet? No, all corrections will be handled in Workday. No more paper time sheets!

Out of 40+ correct answers, we chose three winners at random.

When is my next chance to win?

New questions will be posted Monday morning, September 24. Send your answers to ufirst@virginia.edu by 5:00 p.m. that day. All entries with the correct answers will be put into a drawing, and three prize winners will be chosen and announced on Tuesday.


Stay informed

[Video] "Sue Says!" – Retroactive Time Sheets

09/14/2018
Sue Says!

 

Another reason to love Workday

Have you ever forgotten to submit your time before the deadline, or perhaps were absent when it was due? Workday makes the process for submitting a retroactive time sheet easy (Academic Division and UPG). Watch this video to learn more:

Check back each Friday this month. We’ll publish a new video every week of Sue Simpkins sharing her insights regarding one of her favorite Workday features. And be on the lookout for your chance to win weekly prizes in our Virtual Scavenger Hunt!

Wondering “Hoo's Sue?” You can learn more about our resident HR guru here


Stay informed

Top 5 FAQs – Time and Absence

09/13/2018
Top 5 FAQs – Time and Absence

Here are five of the most frequently asked questions about managing time and absence in Workday. Want to see more? Browse the complete FAQ. You’ll find more Time and Absence FAQs under “Workday Essentials.”

You can also check out videos on how to use the time and absence applications within Workday in our recent blog post.

1Q: What is the difference between the "Time and Absence" and "Absence" apps in Workday?

A: The "Time and Absence" app is used for non-exempt staff who track their hours worked, as well as PTO. The "Absence" app is used by exempt staff who only need to track PTO. Medical Center and UPG team members will continue to use Kronos for time tracking.

2Q: Will the absence calendar show paid holidays?

A: Yes.

3Q: Can managers see a calendar with time off requests for all direct reports, or some sort of overlap report?

A: Yes, managers can review team time off by week in the Team Time application.

4Q: Why is the Medical Center retaining the Kronos system?

A: Kronos provides advanced scheduling and reporting capabilities that Workday does not yet offer. Because these capabilities are essential to Medical Center operations, Kronos will be maintained, but it is linked to Workday so that data can be shared.

5Q: Can an employee see their leave balance when requesting time off?

A: Yes. Workday also has an "as of" date feature that allows you to view a future-dated leave balance. This is very handy when trying to plan a vacation and you need to know if enough leave will be available.


Stay informed

[Video] Workday Wednesday – Time and Absence

09/12/2018
Workday Wednesday

 

Time for more Workday basics!

Part One: Time Entry and Requesting Time Off

  • Entering time
  • Requesting time off
  • Approvals

 

Click here for a text transcript of Part One.

 

Part Two: Payslips and Leave

  • Viewing your leave balance
  • Viewing projected leave balances (future date)
  • Viewing your payslip

 

Click here for a text transcript of Part Two.

 

Check back for more!

Each Wednesday this month, we'll share more videos covering other important Workday topics. Visit our "Getting Ready for Workday" page for more essential information, plus upcoming chances to win prizes in our virtual scavenger hunt!


Stay informed

Virtual Scavenger Hunt - Week One Prize Winners

09/11/2018
Virtual Scavenger Hunt Prizes

 

Congratulations to our first group of prize winners!

  • Mary Fields – Student Financial Services
  • Minal Shah – McIntire School of Commerce
  • Brenda Brooks – ITS Communication Services

We enjoyed a tremendous response to our first Virtual Scavenger Hunt – from schools and units across Grounds – and nearly all of the responses were correct! For the record:

  1. Does it matter what web browser I use to access Workday on my computer? No, all popular browsers (Explorer, Firefox, Chrome, Safari) will work.
     
  2. In the mobile app, is the Workday inbox located at the top or bottom of your screen? Bottom.
     
  3. What topic did Sue Simpkins discuss in Friday's video? The Workday search function.

Out of 50+ correct answers, we chose three winners at random.

When is my next chance to win?

New questions will be posted Monday morning, September 17. Send your answers to ufirst@virginia.edu by 5:00 p.m. that day. All entries with the correct answers will be put into a drawing, and three prize winners will be chosen and announced on Tuesday.


Stay informed

Virtual Scavenger Hunt - Week One Questions

09/10/2018
Virtual Scavenger Hunt - Win a Prize!

 

It's easy to win a prize !

Using the videos we posted over the past week – September 3-7 – answer the following questions (see below to learn how to submit your answers):

  1. Does it matter what web browser I use to access Workday on my computer?
  2. In the mobile app, is the Workday inbox located at the top or bottom of your screen?
  3. What topic did Sue Simpkins discuss in Friday's video?

How do I enter?

Send your answers to ufirst@virginia.edu by 5:00 p.m. on Monday, the day the questions are posted. All entries with the correct answers will be put into a drawing. Three prize winners will be chosen each week and announced on Tuesdays.


Stay informed

[Video] "Sue Says!" – Search

09/07/2018
Sue Says!

One of Sue’s top picks:

Watch the video below to learn how Workday’s robust search function can dramatically simplify your HR experience.

Check back each Friday this month. We’ll publish a new video every week of Sue Simpkins sharing her insights regarding one of her favorite Workday features. And be on the lookout for your chance to win weekly prizes in our Virtual Scavenger Hunt!

Wondering “Hoo's Sue?” You can learn more about our resident HR guru, Sue Simpkins, here


Stay informed

Hoo's Sue?

09/06/2018
Sue Simpkins

Each Friday in September, we will publish videos of Sue Simpkins sharing her insights regarding some of her favorite Workday features and process improvements. Before we begin, we thought it would be fun to learn a little bit about Sue’s background and give you a sense of why we have found her institutional knowledge and advice invaluable as we move toward Workday launch and stabilization.

Q: How long have you been with UVA? 
A:
On December 7th, it will be 31 years.

Q: Have you seen some significant organizational transitions?
A:
When I first started, the Academic and Medical Center HR organizations were combined. I saw us split, and now I’m glad to see us come back together. I’ve also been through several payroll implementations.

Q: What are some of the roles you have played? 
A:
I was a functional analyst on the Oracle project on the Faculty team, and helped train users on the Oracle HRMS module. Afterward, I ended up staying in training.

Q: What has you most excited about the implementation of Workday? 
A:
Besides getting rid of seventy other systems, there’s the ease of working in Workday, the search feature … I could go on and on.

Q: What's the most gratifying thing about your job?
A:
The most gratifying thing about my job is figuring out how things work and then sharing it with others when asked – seeing people have their ‘aha’ moment.

Q: What's the origin of your use of the word "Boom!" as a catchphrase? 
A:
I love those shows like CSI, Criminal Minds, etc. The theme song for CSI New Orleans is ‘Boom Boom’ by John Lee Hooker. The part that catches me is “Boom, boom, boom, boom. How, how, how, how…” So, ‘boom’ has been a word I use when describing things that happen fast. I didn’t realize I use it so frequently until I started facilitating Workday training and someone pointed it out.

Q: How do you like to spend your time away from work?  
A:
I spend Saturdays with my husband, because he tries to golf on Sunday, so we started calling Saturdays ‘Susie Day.’ My husband and my family on his side all call me ‘Susie.’

Q: Family is obviously important to you. What else can you tell us? 
A:
We are very proud of our two daughters – Kristy, who is a Student Counselor at PVCC, and Erika, who works here at UVA in Medical Center Patient Finance.

[Video] Workday Wednesday – Navigating Workday

09/05/2018
Workday Wednesday

 

Time to learn some Workday basics:

  • Desktop: Learn how to log in, get an overview of the Workday inbox, notifications, and search function, plus find out how to access popular Workday applications.
  • Mobile: Learn how to access the mobile app, the basic layout and location of key features, plus a sampling of the tasks you can access while on-the-go.

 

What's next?

Each Wednesday during the month of September, we'll share a new video (or two) on other important Workday topics. Check out our "Getting Ready for Workday" page for more essential information, plus upcoming chances to win prizes in our virtual scavenger hunt!


Stay informed

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