Workday is a unique system that leverages the “Power of One” concept that enables a better user experience for everyone.
Workday is one system with a suite of HR functionality, including everything from Recruiting to Payroll. End users will no longer need to log into 3-4 systems to complete HR work. The Power of One means there’s no longer a need for Jobs@, Lead@, Taleo, etc.
Worldwide, all Workday users are on one version of software. This makes it easy for UVA to connect with other Workday higher education/healthcare customers to discuss Workday best practices, and provide suggestions to Workday on how to improve the system. In fact, UVA is a charter member of Workday’s “R1 University Community.”
Higher Education Customers include University of Miami, University of Washington, University of Southern California, Ohio State, Penn State, and many others.
Healthcare Customers include Boston Medical, The Ohio State University Medical Center, and the University of Minnesota Physicians.
Improving the Way We Experience Competencies at the Medical Center
Competency (n): proficiency, experience, capability – critical in our business – fundamental to providing excellent care and delivering on our commitment to put the patient at the center of all we do.
The competency assessment process (for new hires and the annual process) for the Medical Center is undergoing a long-overdue overhaul in an effort to change the way team members and managers experience defining, completing, documenting and complying with competencies. This was due in part to the implementation of Workday. The new processes remove many manual and outdated steps by automating tasks and pushing notifications out to help with deadlines.
Shelley Tattersall, Technical Training Specialist, who worked extensively on the project, added, “Not only does the automated process better support our new hires, managers and current team members, it also helps to ensure compliance during regulatory surveys such as Joint Commission. Competencies – now housed in Workday -- can be accessed from any computer for easy and rapid access during surveys.”
Automation Is Key
Workday does the heavy lifting when it comes to automation:
The competency assessment form(s) is automatically delivered as a Workday inbox task to new hires who work with their preceptor/trainer/manager to validate, sign and upload the form to Workday.
Annual competencies (starting with two pilot groups) are now fully automated in Workday and will include the electronic signature and date/time stamp of the validator (preceptor, trainer, manager).
Notification reminders and non-compliance notifications are automatically sent to team members and managers.
Reports can be easily generated by the department to check for compliance.
In addition, the process improvement allowed the HR team to align job codes with OCA forms and update organizational and safety competencies.
Support When You Need It
The HR Talent Technical Training Team is a team of dedicated and experienced professionals responsible for supporting competency assessment. This team understands the importance of, and is committed to, collaborating with the unit/department leads to create, update and maintain new hire and annual competencies.
Workday maintains a formal and comprehensive security program designed to ensure the security and integrity of data, protect against security threats or data breaches, and prevent unauthorized access to the data- Workday continuously updates safeguarding mechanisms to maintain the highest security.
Workday is not allowed to move or store UVA data anywhere outside the United States.
Faculty, Staff, and Team Members will access Workday with dual authentication using DUO.